This is a full-time/exempt term position lasting six months to one year
This position is responsible for all aspects of study site monitoring including routine monitoring and close-out of clinical sites, maintenance of study files, conduct of pre-study and initiation visits, conduct of research protocols, and data management functions, such that the clinical research is maintained and the integrity and quality of the research is conducted in accordance with Good Clinical Practice Guidelines, federal and sponsor regulations and guidelines, Vanderbilt Policy and Procedure, and research protocols.
About the Department:
The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.
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VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Ensure compliance with clinical trial protocol, check clinical site activities, make on-site visits, review case report forms (CRFs), and communicate with clinical research coordinators.
Assure the protection of the rights, safety and well-being of human study subjects.
Ensure that the scientific integrity of the data collected is protected and verified and that adverse events are correctly documented and reported.
The responsibilities listed are a general overview of the position and additional duties may be assigned
DATA MONITORING (INTERMEDIATE)
- Perform remote and in certain cases on-site monitoring responsibilities and assessment of site performance. Ensure accuracy, validity and completeness of data collected. Query research team to clarify, reconcile and complete data issues. Ensure patient safety is maintained and informed consent procedures are carried out. Provide training and update investigative site team of any changes in study conduct and documentation requirements. Review clinical data, source documentation, CRF, and investigative site regulatory files, ensuring continued acceptability of the investigator, clinical site team and facility. Contribute to the expeditious completion of study procedures and data collection. Build and maintain relationships between multi-sites and VUMC.
REPORTING & DOCUMENTATION (INTERMEDIATE)
- Fully document trial related monitoring, including clinical study progress. Ensure site IRB approval is current and all IRB documentation is in order. Ensure that all AEs are reported within the required reporting timelines, documented as appropriate, and consistent with all data collected and with the information in the source documents. Promptly communicate relevant status information and issues to appropriate stakeholders. Write and distribute monitoring visit reports and any supplemental documents/reports to all sites for review and approval. Complete follow-up letter to communicate relevant information and required corrective action to investigators and their teams. Maintain complete, accurate and timely data and essential documents in systems utilized for trial management.
QUALITY ASSURANCE (INTERMEDIATE)
- Ensure the integrity of the data submitted on Case Report Forms (CRFs) or other data collection tools by careful source document review. Review case report forms and query generation and resolution against established monitoring plan guidelines. Act as a liaison with vendors such as central laboratories as required to ensure protocol adherence.
PROJECT ADMINISTRATION (INTERMEDIATE)
- Assist in recruitment and review of investigators, collecting investigator and site management documentation. Update, track and maintain study-specific trial management tools and systems. Ensure investigational product accountability accuracy, oversee investigational product inventory, and generate and track drug shipments and supplies as needed. Attend investigator meetings, project team meetings and teleconferences. Provide timely study updates as needed to all applicable site personnel. Develop materials (slides, reports, charts, etc.) for multi-site teleconferences and dose-escalation calls as needed to provide relevant details to all interested parties. Act as preceptor for clinical trials staff.
This is a term position. A Term position is a staff position that exists for a period longer than six months but is not expected to last beyond one year. Although a position may exist for a specified or indefinite period, staff who accept term positions are not guaranteed employment for the entire period; they are employed for indefinite periods within the limit of the appointment. There are no guarantees of continued employment, either within the term or when the term ends. This position may also have the opportunity to work remotely.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.